Practice management software for pediatric therapy is usually sold one of three ways. Per-therapist pricing charges for every professional with a login, which gets expensive quickly for centers that employ part-time or visiting therapists. Per-child or per-case pricing scales with your caseload, so a growing center pays more each month even when the team has not changed. Flat tiered pricing — what MileEvo uses — sets a fixed monthly fee for a band of therapists, so your bill only changes when you deliberately move up a tier.
For a small Indian therapy center, budget realistically. A solo therapist or evaluator running scheduling and notes should expect to spend under Rs. 999 a month. A center with three to five therapists that wants a parent portal, progress reports, and AI-assisted session notes typically lands in the Rs. 2,000–3,500 range. Special schools and multi-location groups needing assessments, custom reports, and dedicated onboarding start around Rs. 9,999. Annual billing is normally 10–20% cheaper than paying monthly.
Two costs are easy to miss when comparing quotes. The first is parent messaging: WhatsApp is charged per message by Meta, so a plan that bundles a monthly message allowance is cheaper in practice than one that bills every reminder separately. The second is AI usage, which most vendors meter. Ask what a plan includes each month, whether unused allowance rolls over, and what a top-up costs — a low headline price with metered extras often ends up above a higher flat tier. Also confirm GST-ready invoicing, Indian data residency, and whether documentation supports RCI-aligned clinical records, since those are difficult to retrofit later.